[ref. n94831818] Office Manager - City of Industry

Key Responsibilities:

• Manage day-to-day office operations, including scheduling, correspondence, and maintaining a professional office environment.
• Oversee and process job costing, accounts payable, and accounts receivable functions using Foundation Software
• Prepare and monitor budgets, financial reports, and forecasting to ensure alignment with company goals.
• Administer payroll processing and compliance, ensuring employees are accurately compensated under prevailing wage regulations when applicable.
• Collaborate with project managers to provide administrative support such as tracking deadlines, processing permits, and coordinating vendor and subcontractor communications.
• Monitor and maintain construction project documentation, including contracts, change orders, and insurance certificates.
• Identify process improvement opportunities and implement current technologies to streamline operations
• Support compliance efforts with applicable federal, state, and local regulations, specifically in construction payroll and accounting.
• Assist in onboarding and training new office staff and provide guidance on internal processes

Required Skills and Qualifications:

• Proven experience as an Office Manager, preferably in the construction industry.
• Solid accounting background, with knowledge of financial statements, general ledger processing, and payroll functions.
• Proficiency in Foundation Software or other construction-specific accounting platforms
• Exceptional organizational and multitasking abilities, with strong problem-solving skills and attention to detail.
• Knowledge of construction projects, job costing, union labor requirements, and prevailing wages is highly preferred.
• Proficiency in Microsoft Office suite (Excel, Word, Outlook, Teams).
• Strong written and verbal communication skills to interact with clients, vendors, and employees.
• Ability to work independently while contributing to the broader team.

Preferred Qualifications:

• Bachelor’s degree in accounting, business administration, or a related field (or equivalent work experience).
• Experience with project management tools like Procore, Bluebeam, or similar platforms.
• Certifications such as Certified Construction Industry Financial Professional (CCIFP) or other accounting-focused credentials are a plus