Administrative Assistant
ABOUT YOU:
Are you a driven and talented administrative assistant looking for a new challenge? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an exciting, long-term opportunity for you. Who are we? We are ARCO, a Family of Construction Companies.
We are looking for a full-time Administrative Assistant to join our Tampa office to meet the needs of a fast-paced and growing company. Successful candidates will be upbeat, creative, efficient, and will have strong communication, organizational, and detail skills.The individual must have a genuine passion for people and business.
WHAT WE CAN OFFER YOU:
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
- Employee Stock Ownership Plan (ESOP)
- Traditional and Roth 401k
- Tuition reimbursement for associates
- Scholarship for associates’ children up to $28,000 per child
- 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
- 1-week paid volunteer leave each year
- 100% charitable match
- Medical, dental, and vision insurance coverage
- 100% paid 10-week maternity leave
At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.
From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.
A DAY IN THE LIFE:
- Responsible for all front desk and reception responsibilities including answering phones, greeting visitors, receive incoming packages, mail services, and coordinate visitor access with building management
- Prepare various forms as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, and Professional Service Agreements)
- Maintain compliance items including collecting insurance and licenses from our vendors
- Manage various lists/directories
- Assist in event planning for lunch meetings and special office events like happy hours or trainings, including scheduling, preparing handouts, and coordinating food
- Assist with proposal and capabilities packages as needed, including printing and binding documents
- Reorder and restock office supplies for office staff
- Report any building maintenance items and act as liaison between ARCO Murray and property management team to coordinate repairs
- Order flowers/gifts as applicable for special occasions
- Prepare office space for new hires by coordinating needed supplies, building access, and welcome gifts
- Additional ad hoc projects as required
NECESSARY QUALIFICATIONS:
- 1-7 years of related administration experience
- High School Diploma or equivalent
- Must be extremely organized, detail oriented, self-reliant, and proactive
- Ability to multi-task in a fast-paced team-oriented environment
- Have excellent communication and customer service skills
- Strong computer skills, must be proficient in Microsoft Office Suite
- Experience with Adobe Acrobat, DocuSign, Viewpoint, Mailchimp, and Cluster a plus