[ref. d59980801] Administrative Assistant

We are offering a contract for an Administrative Assistant role in the non-profit sector, specifically located in New York, New York, 10018, United States. This role involves providing administrative support to the Accounting and Finance Department, with a focus on handling executive-level tasks.

• Manage administrative tasks for the CFO and Finance Directors, including monitoring their calendars and handling inbound and outbound calls.
• Oversee the maintenance of files, correspondence, and department supplies while also being responsible for the Petty Cash box.
• Keep track of reporting deadlines by maintaining and monitoring a reporting calendar.
• Ensure the accurate and timely completion of time sheets for the Finance department staff.
• Handle the creation of purchase orders and invoice submissions for payment in the Oracle/NetSuite system.
• Establish and maintain spreadsheets that outline reporting deadlines.
• Undertake additional duties and projects as directed by management. • A minimum of 2 years experience in an administrative role, preferably within the non-profit sector
• Proficiency in using Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Proven experience in handling inbound and outbound calls
• Excellent customer service skills with a patient and empathetic approach
• Strong data entry skills with attention to accuracy and detail
• Ability to manage email correspondence professionally and efficiently
• Experience in scheduling appointments and coordinating calendars
• Knowledge of using NetSuite software is a plus
• Ability to multi-task and manage priorities effectively
• Excellent written and verbal communication skills
• Ability to work in a team as well as independently when required