Property Administrator

We are offering a long term contract employment opportunity for a Property Administrator in San Jose, California. This role involves managing property-related tasks, interacting with potential tenants, and maintaining account records in the real estate industry.

• Efficiently process applications from individuals interested in becoming residents, including conducting income and background checks to ensure compliance with regulations.
• Keep a close watch on accounts receivable related to vacancies and bad debt trends, and devise and execute corrective action plans as necessary.
• Manage and update the contact database, logs of potential residents, waitlists, and other necessary data for property management software.
• Coordinate the showcasing of apartments to prospective residents.
• Organize and update resident files as per the Property Manager's instructions to comply with regulatory requirements.
• Support the Property Manager in maintaining resident satisfaction, renewing leases, and carrying out rent increases.
• Handle all incoming telephone requests for leasing and maintenance.
• Assist in coordinating marketing and advertising efforts as required.
• Keep the Property Manager updated about potential or actual issues related to the property's physical condition, financial status, or resident concerns.
• Perform additional office support tasks as needed for the efficient operation of the properties. • Possess a minimum of 1 year of experience in a Property Administrator role
• Proficient in Customer Relationship Management (CRM) software
• Demonstrable experience with Accounts Payable (AP) and Accounts Receivable (AR)
• Strong administrative assistance skills and experience
• Proven track record in managing work orders
• Experience in handling tenant leases effectively
• Ability to maintain tenant retention and manage prospective tenants
• Comfortable with answering inbound calls in a detail oriented manner
• Excellent email correspondence skills
• Experience in eligibility verification is necessary
• Prior experience in a similar administrative role is preferred.