Fleet Sales Administrator

Bolton Kia are proud to hold the title of ‘Europe’s No.1 Kia Dealer’ in terms of sales volume; the Bolton dealership sell more new vehicles than any other dealership, not just in the UK but across Europe. Conveniently located on Middlebrook Retail Park in Horwich, off Junction 6 of the M61, the dealership spans across two sites – the Sales showroom; selling new and used vehicles and just 300 yards away, it’s Service & Parts department.

Bolton Kia are also the only dealership to be wholly owned by the manufacturer – Kia UK, giving Bolton Kia staff access to excellent employee benefits, including private medical insurance, employee car ownership scheme, employee discount schemes and more – see below.

Spearheading this charge are award-winning products including the fully electric EV6 – Kia’s first dedicated electric vehicle – and the new pioneering EV9.

Kia UK has consistently grown for over 30 years, supported by bold design, quality products and ever-evolving customer service. By 2027, the brand aims to offer no less than nine fully electric vehicles in the UK, a positive step towards becoming a leading global sustainable mobility solutions provider.

The Role – Fleet Sales Administrator

We are seeking a highly organized and detail-oriented Fleet Sales Administrator to join our team at Bolton Kia. The ideal candidate will support our fleet sales team, serving as a point of contact for customers and brokers, ensuring efficient operations, and delivering excellent customer service.

As a Fleet Administrator, accuracy, organisation and prioritisation are key. This role requires someone who thrives in a fast-paced environment, processing customer orders and undertaking all administrative tasks in a smooth and efficient manner.

At Bolton Kia we value our employees and in return for your commitment, you can expect a competitive salary, plus excellent benefits.

Employee Car Scheme (car lease + insurance all included from £80/month)

Private Medical Care (Vitality)

Annual Health Checks and free flu jabs offered

Private Dental Care (Denplan, £0 excess)

Pension with enhanced employer contribution

Income Protection & life Assurance

Critical Illness Protection

25 days Annual Leave + Bank Holidays

Wellness benefits including cycle to work scheme, free eye tests, employee assistance programme, and more.

Financial hub providing free financial guidance and support.

Enhanced Maternity, Adoption and Shared Parental Leave (up to 6 months full pay)

Enhanced Paternity Leave

Birthday Vouchers

• Monitor, process and complete all fleet sales orders ensuring accuracy and timely delivery and update relevant systems
• Liaise with customers, Brokers and logistics companies to efficiently book delivery of new cars
• Liaise with the workshop to prepare vehicles
• Accurately invoice and register vehicles and send payout packs to the funders
• Assist with accounts payments and queries
• Manage the internal fleet, courtesy cars, company cars and demonstrators
• Provide administrative support to the Fleet sales team as required
• Ensure compliance with company policies and industry regulations
• Respond to queries and updates from Brokers and Leasing Companies

• Proven experience in a similar administrative role, preferably within the automotive industry.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Data-driven with a keen eye for detail and a high level of accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team with strong interpersonal skills
• Adaptable in a changing enviroment.
• Strong problem-solving skills and the ability to handle pressure.
• A proactive and customer-focused approach.
• Full, clean driving licence

We are looking for the best candidate for the job and if you think your skills and experience could be a good fit for this role we would love to hear from you.