Legal Secretary / Executive Assistant

The ideal candidate will be proactive, adaptable, and have a strong sense of responsibility, as well as the ability to handle multiple priorities in a fast-paced environment. As a key member of our team, you will directly contribute to the firm’s reputation for excellence by delivering exceptional service to both internal and external clients.

• Provide high-level administrative support to a team of attorneys, ensuring excellent client service and contributing to the firm’s reputation for excellence.
• Manage telephone support, administrative tasks, document production, and proforma editing.
• Assist attorneys with workload management, ensuring projects are completed on time and meeting quality standards.
• Review and edit billing proformas, work with billing specialists, and prepare client invoices.
• Assist with opening/closing client matters and preparing engagement letters.
• Prepare internal paperwork, schedule meetings, coordinate travel, and arrange refreshments for meetings as needed.
• Edit legal documents, including redlines, tables of contents, and authorities.
• Provide support to other legal and support staff as requested.
• Demonstrate knowledge of firm secretarial policies and administrative procedures.

• Strong communication skills, with the ability to maintain effective relationships with attorneys, clients, and staff.
• High attention to detail, ability to work independently, and prioritize tasks effectively.
• Law firm experience supporting at least four attorneys.
• Advanced skills in Word, Excel, PowerPoint, Outlook, and Adobe Pro.
• Knowledge of legal terminology and document preparation.
• Excellent verbal and written communication skills.

• Ability to remain stationary for extended periods and perform tasks requiring close vision and focus.
• Occasional lifting (up to 5 pounds) and movement around the office. • Minimum of 2 years of experience working as a Legal Secretary or Executive Assistant
• Proficient in using Adobe Acrobat for document management and editing
• Capable of handling billing functions, including invoicing, expense tracking, and financial reporting
• Skilled at briefing, with the ability to clearly and succinctly communicate complex legal information
• Demonstrated experience in calendar management, including scheduling meetings, court dates, and deadlines
• Strong client relations skills, with a focus on providing excellent customer service and maintaining detail-oriented relationships