Residency Program Coordinator - School of Medicine Dept. of Ophthalmology

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Description:

This position requires excellent organizational, communication, and problem-solving skills to manage the dynamic environment of a residency program effectively.

KEY RESPONSIBILITIES:

• Maintain compliance with ACGME accreditation standards and institutional policies.
• Assist in preparing for accreditation site visits, reviews, and internal audits.
• Maintain accurate and up-to-date program documentation, including resident files, evaluations, and schedules.
• Oversee the residency management software (e.g. New Innovations) to ensure accurate record-keeping and reporting.

• Coordinate the annual recruitment process, including managing ERAS applications, scheduling interviews, and preparing recruitment materials.
• Organize interview days, ensuring a seamless and welcoming experience for candidates.
• Facilitate resident onboarding and orientation, including credentialing, training, and compliance documentation.

• Develop and manage rotation schedules, including clinic, surgery, and on-call assignments, ensuring adequate coverage and adherence to work-hour regulations.
• Serve as a point of contact for schedule changes and resolve conflicts in coordination with faculty and leadership.
• Organize and coordinate program activities, including didactics, grand rounds, journal clubs, and workshops.

• Act as the primary contact for residents, faculty, and institutional offices regarding program-related matters.
• Communicate program updates, deadlines, and announcements effectively to residents and faculty.
• Foster a supportive and collaborative environment for residents, addressing concerns and connecting them with appropriate resources as needed.

• Plan and execute key events, including graduation, resident retreats, orientation, and faculty development sessions.
• Coordinate logistics for visiting professors, guest speakers, and faculty recruitment events.

• Assist in managing the residency program budget, including expense tracking and reporting.
• Procure and maintain supplies, equipment, and educational materials needed for the program.

• Compile data for program evaluations, resident performance reviews, and milestone tracking.
• Prepare and submit reports for ACGME, institutional GME offices, and specialty boards.
• MINIMUM QUALIFICATIONS:
• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

• Knowledge of ACGME accreditation requirements and GME best practices.
• Proficiency in residency management software (e.g., New Innovations) and Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal skills, with the ability to work collaboratively with diverse stakeholders.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Problem-solving skills and adaptability to evolving program needs
• Certified Training Administrator of Graduate Medical Education (C-TAGME) certification or willingness to obtain within two years.
• Familiarity with ophthalmology residency programs and requirements.

Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture:

Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Please note that one week advance notice is preferred.