Executive Assistant

The Executive Assistant will also partner with senior leadership assistants and individuals at all levels to ensure the efficient and effective delivery of day–to-day operations and strategic projects within Digital and the ongoing oversight, coordination of internal special project deliverables.

education: Associate

• Provide complex calendar management including the planning and timely notification of meetings and appointments.
• Use independent judgment in setting priorities and proposing alternatives to meetings.
• Collaborate with administrative staff across the system to book hard-to-schedule meetings with other execs and leaders.
• Support Leadership with ensuring meetings scheduled meet negotiated deadlines, ensure adequate travel time in schedules when needed, communicate schedule changes in a timely manner and proactively identify calendar conflicts and work with fellow assistants to resolve.
• Make travel arrangements; prepare expense reports.
• Ensure meeting participants have accurate meeting logistics (location, directions, etc.)
• Arrange for conference room and technical support (i.e.: projector, teleconferencing services) and prepare materials (agendas and PowerPoint decks) as necessary.
• Assist in the preparation for new employee arrivals, including cube preparation, IDs, security, computer equipment ordering; manages scheduling for new hire orientation program.
• Assist as requested in the creation and dissemination of communications to the department staff.
• Assist with correspondence, filing, telephone coverage, routing routine mail and other assistant activities as assigned.
• Trained in managing timekeeping of PTO schedules and trained as backup for other timekeeper(s).
• Assist in the management of department distribution lists.

• Healthcare
• Microsoft Office
• Excel
• Word
• Scheduling Appointments
• Maintaining Calendars
• Preparing Agendas
• Organizational Skills
• Interpersonal Skills
• Prioritizing
• Creating Presentations

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.