Scheduling assistant
Overview:
Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot.Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.
Responsibilities:
Under the direct supervision of the Admin Supervisor, the Scheduling Admin Assistant is responsible for providing staff support to the Scheduling team in the areas of complex scheduling for all departmental clinical and non-clinical activities.
The incumbent assists in maintaining, organizing, preserving pertinent electronic and hard copy files and other records that are part of the scheduling history for the Department and assists the Scheduling team in maintaining the Department’s scheduling system.
The incumbent assists in maintaining general correspondence, answers phone calls, takes minutes of meetings, transcribes the minutes, and prepares PowerPoints and handouts for meetings.
The incumbent assists in an array of Scheduling projects related to Faculty, Fellow, Resident, Certified Nurse Anesthetist (CRNA), and Nurse Practitioner clinical and non-clinical schedules.
Provides general clerical as well as secretarial assistance to departmental staff.
Qualifications:
- Knowledge of clinical/research/academic environment Working knowledge of Scheduling Software.
- Experience in medical environment.
- Experience working with academic institution of higher education.
- Skill to create and maintain tracking systems to manage a large volume of information.
- Basic to mid-level accounting skills
- High-level computer skills, experience with computerized databases.
- Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change.
- Strong organizational and time management skills, customer-service skills and the ability to support team effectively.
- Knowledge of MS Office Suite, and PowerPoint.
Required:
- Excellent ability to maintain confidentiality regarding sensitive issues and discretion in communicating with colleagues and constituents.
- Ability to approach a wide range of projects with an eye for detail as well as careful attention to messaging and quality of writing
- Self-starter and demonstrated initiative as well as good judgment in determining when additional guidance is needed
- Ability to independently organize tasks and meet deadlines in a position that requires attention to multiple projects, and to work quickly and effectively on deadline projects in a busy office environment with frequent interruptions.
- Ability to work independently and follow through on assignments with minimal supervision.
- Skill in writing concise, grammatically correct correspondence
- Ability to keep accurate records.
Total Compensation
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is $27.34- $32.84 (Hourly).This role is fully onsite.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.