Sr. Administrative Assistant

This position is fully onsite, M-F 8AM-5PM.

Sr. Administrative Assistant Responsibilities:

• Oversee executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Facilitate internal and external meetings, conferences, and events.
• Maintain accuracy and integrity of customer and prospect databases.
• Collaborate with sales and marketing teams to organize promotional activities and events.
• Support facilities management and function as a backup shipper when necessary.
• Manage the operations of Education Labs, including surgeon travel, lab inventory, and setup.
• Handle basic administrative tasks such as maintaining office supplies, distributing mail, and greeting visitors.
• Ensure confidentiality and handle sensitive information with discretion.
• Assist in special projects and initiatives as assigned.
• Perform other duties as assigned.

• Demonstrated experience with Concur software for travel and expense management
• Proficiency in using CRM systems to manage customer relationships effectively
• Familiarity with About Time software for time and attendance tracking
• Experience in managing and understanding budget processes
• Excellent calendar management skills, including the coordination of complex executive meetings
• Strong communication skills, both written and verbal
• Experience in coordinating and managing conference calls
• Previous involvement in organizing tradeshows and events
• Proficiency in Google Suite, including Docs, Sheets, and Slides
• Experience in Salesforce environments to support sales operations
• Experience with conference room setup and cleanup, ensuring a detail oriented and organized environment for meetings.