Legal clerk

11/1/2024 5:00 PM Eastern

An Equal Opportunity Employer

Nature of Work

Supervision is received from a supervisor who reviews work for completeness, accuracy, and adherence to standard policies.

Essential Functions

Answers incoming telephone calls on multi-line telephone, takes messages and/or directs callers or visitors to the proper person or department.

Receives and records information that may include legal correspondence, pleas, briefs, legal opinions, contracts, resolutions, ordinances and affidavits of a confidential nature.

Sorts, separates and disseminates correspondence, files documents, researches case law, and assists formatting or drafting routine legal inquiries.

Assists locating and retrieving documents or cases, statutes and other legal authorities for the City Attorneys as requested.

Assist maintaining case dockets, entering the status/disposition of cases and completing basic legal forms.

Researches and assists with compiling data for completion of basic legal forms and documents.

Assists scheduling meetings, hearings and depositions, conference room and appointments for legal staff.

May act as a receptionist.

Performs other related duties as required.

Minimum Requirements

High School diploma or its equivalent and two (2) years legal clerical experience involving public contact in a customer service environment.

OR

Equivalent combination of education and experience beyond a high school diploma or its equivalent and two (2) years of the required experience.

Documentation Requirements

Applicants must upload and attach copies of the following documents with the application for employment. Please be sure to attach all required documents to your application each time you apply. Uploaded documents remain in your profile but they will not attach automatically and you will be deemed ineligible without the proper documentation:

• Proof of education: Copy of high school diploma or its equivalent. College degrees and/or transcripts from an US accredited institution are also acceptable. Foreign diplomas/degrees must be submitted with an evaluation report from an agency recognized by NACES. If submitting transcripts, submitted transcripts must include the following: student's name, school name, number of credits, degree completion, and major.
• Translations of degrees are not accepted as proof of education.
• Degree audits are not accepted as substitution for proof of education.

To qualify under the equivalency clause, applicant must provide proof of education in one or more of the following applicable forms: copy of high school diploma or equivalent, transcript showing at least 60 college credits, Associate's degree, or Bachelor's degree or higher.

• Approved Credential Evaluation Agencies:

Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:

• An accredited four-year college or university in the United States, OR
• A current member of the National Association of Credential Evaluation Services (NACES), OR
• A current member of the Association of International Credential Evaluators (AICE), OR
• A recognized Professional Organization

For additional list of approved credential evaluation agencies visit the Florida Department of Education

It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified.

Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application.

It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification.

Applicants must provide a valid email address in order to receive notification of eligibility.

Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member 4) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013 - Documentation of Preference Claim, must be submitted with the employment application.

FDVA Certification Forms: Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference.

FORM VP3: UNREMARRIED WIDOW or WIDOWER CERTIFICATE

Selection Preference for City Residents: In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview:

 H.  W-2 (or 1099) Tax Form dated within 1 year of the date of submission

City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process.

Selection Preference:Selection preference within the same ranking band resulting from an interview process will be granted in the following order: 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others.

OPEN/NON-COMPETITIVE

• Medical Insurance
• Dental
• Comprehensive Vision
• Pre-Paid Legal Services, Identity Theft Protection, (eligible for enrollment after completing 90-day waiting period)
• Paid Leave (Vacation, Ill time, holidays, bereavement)
• Life Insurance
• Defined benefit pension plan
• Options for deferred comp, credit union membership, and supplemental life insurance.
• Tuition reimbursement

Note: Benefits subject to change.