Executive Assistant

This role involves managing calendars, coordinating meetings, handling correspondence, and arranging travel, all of which require discretion, strong communication skills, and the ability to anticipate needs and prioritize tasks effectively.

Responsibilities:

• Manage executive calendars to ensure efficient time management
• Handle correspondence with discretion and professionalism
• Coordinate meetings, including setting up and managing Cisco Webex Meetings
• Arrange travel itineraries and handle Concur expense reporting
• Utilize CRM systems to maintain accurate customer records
• Process tasks through the Kronos Timekeeping System
• Facilitate conference calls and executive meetings
• Utilize ADP - Financial Services for various financial-related tasks
• Ensure smooth operations by anticipating needs and prioritizing tasks effectively
• Utilize the 'About Time' tool for various administrative tasks
• Proficiency in using ADP
• Financial Services software
• Experience with Cisco Webex Meetings for virtual communication
• Familiarity with the Concur expense management system
• Proficient in using CRM for customer relationship management
• Knowledge of Kronos Timekeeping System for tracking employee hours
• Experience with About Time for project management
• Ability to manage calendars effectively for scheduling
• Excellent communication skills, both verbal and written
• Experience in coordinating and managing conference calls
• Ability to handle correspondence professionally and efficiently
• Experience in planning and executing executive meetings.