[ref. d74495802] Administrative Assistant I

Overview:

The Administrative Assistant I performs a variety of administrative functions. This position reports to a manager and provides assistance utilizing secretarial support skills to maintain departmental operation.

Responsibilities:

1. Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
2. Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
3. Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
4. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
5. Takes and/or transcribes minutes at meetings.
6. Reviews and distributes daily mail correspondence to appropriate personnel.
7. Orders office supplies and maintains inventory.
8. Maintains up-to-date departmental manuals and files.
9. May assist with compiling and developing the annual budget.
10. Relies on instructions and pre-established guidelines to perform the functions of the job.
11. Adheres to the standards identified in the Medical Center's Organizational Competencies.

Qualifications:

Education, Knowledge, Skills and Abilities Required:

1. High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
2. Proficient in computer skills including Microsoft Office Applications.

Education, Knowledge, Skills and Abilities Preferred:

1. Some college level coursework.
2. Experience in health care or corporate sectors.