Payroll & HR Specialist

ROLE PURPOSE:

Responsible for managing all payroll-related processing activities.

• Manages the full payroll life cycle to submit accurate and timely payrolls via third party payroll vendor
• Collects, verifies, stores and reports on organizational payroll data as well as monitors the accuracy of the data and files
• Ensures mandatory & voluntary withholdings and deductions are accurately calculated and reported
• Inputs changes, which may include changes to employees or employee statuses, exemptions or withholdings, or bank information; completes all new hire setups in the system
• Leads the process for preparing year end W-2s and other related tax filings or reports
• Acts as the subject matter expert & main point of contact for employees/managers with questions about payroll policies and pay discrepancies
• Owns, executes, and maintains reporting processes for the department

• Assists in employee engagement and onboarding
• Assists in development and implementation of HR policies
• Participate in development of HR objectives and systems, including metrics, queries, and standard reports for ongoing company requirements
• Knowledge of Employment Law: Solid understanding of federal and state employment laws and compliance regulations to ensure HR policies are aligned.
• Communication & Interpersonal Skills: Exceptional communication and people skills, with a collaborative team-player mindset.
• Analytical Proficiency: Strong analytical skills, including the ability to create detailed spreadsheets, charts, and presentations.
• Attention to Detail and Organization: Demonstrates a high level of accuracy, organizational skills, and a customer service-oriented approach.
• Education: Bachelor’s Degree in Human Resources, Business Administration, or a related field is preferred.
• Experience: 2-4 years of HR or payroll experience is required.
• HRMS/HRIS Systems: Experience with HRMS or HRIS systems is preferred, with UKG (formerly Kronos) experience being a big plus.
• Payroll Expertise: Familiarity with year-end processes, W-2 preparation, and tax reporting or filing is highly desirable.