Controller

Carondelet High School Controller

The Controller will foster a collaborative environment that reflects the values of Carondelet High School.

• Lives the mission of the school, in the CSJ tradition, through a thorough knowledge and understanding of the mission, vision, and values of Carondelet High School.
• Is an equity-focused, inclusive staff member with the ability to support an environment where a growth mindset is a prominent presence in all aspects of school life
• Embraces the school’s culture of philanthropy
• Financial Stewardship: Ensure excellence in financial management through accurate, timely reporting and sound accounting practices.
• Customer Service: Provide superior service to faculty, staff, and families on financial matters.
• Leadership & Teamwork: Create a positive, motivated work environment and foster collaboration and respect.
• Communication: Effectively convey financial reports and policies in writing and verbally.
• Integrity & Compliance: Uphold high standards of integrity and maintain optimal internal controls, ensuring compliance with accounting policies.

Key Responsibilities:

1. Financial Management & Reporting:

• Oversee accounting operations including accounts payable, accounts receivable, payroll, and general ledger.
• Prepare monthly, quarterly, and annual financial statements in accordance with GAAP and donor restrictions.
• Prepare financial reports as required for CFO and school leadership
• Manage budgeting processes, including the preparation, monitoring, and updating of budgets in partnership with CFO
• Conduct variance analyses and provide financial insights to inform strategic decisions in partnership with CFO
• Handle sensitive financial information with confidentiality and integrity.

1. Accounting & Compliance:

• Maintain the school’s general ledger, including preparation of journal entries, ensuring accuracy, completeness, and compliance with applicable accounting standards and regulations.
• Administer the school’s financial software, Blackbaud Financial Edge, including data integration with Raiser’s Edge.
• Performs account reconciliations, researching and resolving discrepancies, on at least a monthly basis.
• Complete monthly, quarterly, and annual close in a timely manner.
• Evaluate and maintain internal controls to safeguard school assets and ensure financial integrity.
• Maintain compliance with all regulatory requirements, including GAAP and non-profit accounting standards.
• Prepare and file regulatory documents, including tax filings, welfare exemption filings, and insurance applications.

1. Audit & Financial Reviews:

• Coordinate and manage the annual audit process, preparing audit schedules, and responding to auditor inquiries in partnership with CFO.
• Ensure timely completion of the audit and report in partnership with CFO.
• Maintain permanent office files for audit schedules and financial records.

1. Cash Management & Bank Reconciliations:

• Supervise cash receipts and bank reconciliations to ensure timely and accurate financial reporting.
• Track cash flow to ensure operational liquidity and report any issues to the CFO.

1. Fixed Assets Management:

• Administer the school’s fixed asset management, including recording asset acquisitions, depreciation, and disposals.
• Prepare fixed asset reconciliations to the general ledger and maintain accurate asset records.

1. Tuition & Financial Aid:

• Work closely with the Admissions and CFO to oversee tuition billing, collections, and financial aid awards.
• Monitoring with accounting staff issues with past-due tuition and work with families on payment plans, ensuring sensitivity to the school’s mission and community values.

1. Budgeting:

• Collaborate with CFO and department heads to develop and manage budgets that align with the school’s financial goals.
• Oversee budget preparation, review budget proposals for accuracy, and provide detailed financial analysis.

1. Team Collaboration:

• Supervise and mentor accounting staff, fostering a collaborative and mission-driven work environment.
• Work closely with the CFO, school administrators, and department heads to provide financial insights and ensure alignment with the school’s strategic goals.

1. Development & Endowment:

• Coordinate and meet with Development to ensure accurate recording and reconciliation of development activities, including donor-restricted funds and endowment accounting.
• Ensure proper allocation of scholarships, endowments, and restricted donations.

1. Other Duties:

• Update policies and procedures in partnership with CFO to ensure the school’s financial policies are up to date.
• Handle additional responsibilities as assigned by the CFO or President.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field (CPA preferred).
• Minimum of 5-7 years of accounting experience, preferably in an independent school or non-profit environment.
• Strong knowledge of GAAP and non-profit accounting standards.
• Proficiency in financial software (experience with Blackbaud Financial Edge required and Raiser’s Edge is a plus).
• Advanced skills in Microsoft Excel, Google Suite, and database management.
• Excellent written and verbal communication skills.
• Strong analytical, organizational, and problem-solving skills.