Accountant ii

Overview:

The Project Accountant’s primary responsibility is to support the project team regarding contract modifications, compliance, payments, reports and any other duties related to the project. This position reports to the Cost Controller; manages the operating budget and forecasting process of projects, in addition to reviewing project performance in consultation with management and stakeholders.

Responsibilities:

Essential Functions:

• Assists in preparing and vetting budgets based on historical data
• Assists in bid analysis
• Assists with maintenance of the budgets for current projects
• Assists with coordination of the FFE documentation
• Assists with obtaining takeoffs
• Assists with review of the ID specifications and bidding process when specifications are issued
• Assists with overseeing submittal process between purchasing agents/ vendors and interior design firms
• Assists with overseeing the document flow
• Updates ID specification books
• Assist with creating and maintaining tracking logs using status reports from purchasing agents and identifying any potential delays or impact to construction schedules for owner provided items Manage all accounting related functions for assigned project.
• Assist project teams with answers to questions or needs related to the accounting department.
• Manage the flow of invoices, payments, and compliance for assigned project.
• Have an understanding of compliance requirements for assigned project.

Responsibilities:

• Submit Vendor Registration requests as needed.
• Submit a Purchase Order requests as needed.
• Ensure there is a Purchase Order in the Construction Accounting System (Unifier) to properly track and post costs.
• Collect and track compliance documents
• Input and manage all cost entries in Unifier; utilizing the correct cost code.
• Process vendor invoices accurately and within assigned timeline.
• Process sub-contractor payments accurately and within assigned timeline.
• Perform bank reconciliations.
• Generate reports including Disbursement Requests, Quarterly Compliance Reports, and Job Cost for Budget Meetings.
• Collaborating with the project management team to develop a detailed, budget for the project.
• Performing accounting duties throughout the project, such as item 1 and 2, estimating cash flow, and making sure each vendor is registered; a Purchase Order completed, prior to any payments.
• Analyzing all transactions and working unforeseen costs into the budget; RPC or forecasts.
• Reporting any financial risks and budgetary discrepancies to management for review.
• Work with property team and/or corporate office during audits.
• Developing and maintaining strong relationships with project team, vendors and suppliers.
• Keeping abreast with both the construction and accounting industry.

Qualifications:

• Associate or Bachelor’s degree in accounting, or similar business degree.
• Minimum 2 years prior experience working as an accountant or bookkeeper.
• Experience in the construction industry preferred.
• Proficient in data entry, financial statements, auditing, financial analysis and vendor payments, accounts payable, and accounts receivable.
• Must possess excellent communication and time management skills
• Must possess basic mathematical skills to include ability to add, subtract, multiply, and divide
• Computer systems and 10-key adding machine experience preferred
• Adhere to strict report deadlines.
• Simultaneously manage multiple tasks and projects.
• Demonstrate extreme attention to detail.
• Must be comfortable working in a fast-paced environment.
• Must work well with others; team player.
• Strong communication skills.
• Key competencies are Communication, teamwork, initiative, and dependability.

Technical Skills:

• Microsoft Office Tools: Excel, Word, & PowerPoint
• Unifier Accounting Software or similar.
• Vendor management
• Time Management
• Attention to detail.

Work Environment:

• Duties and responsibilities are typically performed in a professional office setting, but there may be times where you will need to be in operating areas. In these areas, you may be exposed to environmental factors including, but not limited to, secondhand smoke and excessive noise.
• While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.

Disclaimer

While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).

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