Legal Secretary

We are offering an opportunity for a Legal Secretary based in Oakland, California, United States. The role primarily involves preparing, updating, and managing legal documents and schedules, utilizing legal database software for research and case management, and providing administrative support to attorneys.

Responsibilities:

• Prepare and update various legal documents such as subpoenas, briefs, pleadings, appeals, and motions.
• Utilize legal database software like LexisNexis for research and case management purposes.
• Manage attorney calendars by scheduling appointments, hearings, depositions, and meetings.
• Properly file all legal documents with the courts and ensure their accuracy and timeliness.
• Assist with trial preparation tasks such as organizing exhibits, assisting with the jury selection process, and taking courtroom notes.
• Maintain and manage client files; retrieve documents as requested by attorneys.
• Draft, proofread, and edit correspondence ensuring all documents are accurate.
• Liaise with clients, opposing council, court personnel, and others to facilitate matter progress.
• Perform regular administrative duties such as answering phone calls, managing emails, and data entry.
• Demonstrate proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other relevant software for documentation and management system tasks. • Minimum of 5 years of experience as a Legal Secretary
• Proficiency in LexisNexis software
• Experience with Management System tools
• Advanced skills in Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook
• Familiarity with Billing Functions in a legal context
• Experience with Briefing and Dictation in a legal setting
• Proficiency in Calendar Management
• Strong skills in Documentation, with an ability to organize and maintain files effectively
• Excellent written and verbal communication skills
• Attention to detail and high level of accuracy
• Ability to multitask and prioritize tasks effectively
• Excellent organizational skills
• Ability to work under pressure and meet tight deadlines
• Strong interpersonal skills and ability to work in a team environment.