Receptionist / Administrative Assistant- Orlando, Florida
Description
Receptionist / Administrative Assistant
The Receptionist/Administrative Assistant will report directly to the Executive Assistant to the VP/GM and works independently performing a wide range of duties as well as supporting the GTS Team. Non - Exempt role based in Orlando, FL .
Job Description:
- Able to use organizational skills to collaborate with customers and colleagues in a fast-paced environment. Confidentiality is a key component to this role.
Meets and greets visitors to the office and directs them to the appropriate area while following facility and security protocol.
Answer the V2X main line and transfer calls; checks mail, receive shipments, and distributes to the appropriate receivers.
Issues, tracks, and maintains visitor badges as a responsibility to Facilities and Security.
Provide administrative support, including coordination of conference rooms and compliance with security protocols, trade compliance, and ethics requirements required for meetings, audiovisual requirements. Provide administrative support to Executive Team including booking travel and expense reporting.
Provide backup support to Executive Assistant when requested to include catering orders, meeting setup, scheduling, and various administrative tasks.
Various duties assigned in relation to general administrative requests from GTS Team including assisting with booking travel and expense reporting.
Successfully manage independent projects to fruition on an as-needed basis, meeting deadlines.
Work quickly and efficiently; remain flexible to shifting
Time Allocation:
Required in office five days a week. Desk should be covered from 8:30am-5:00pm Monday-Friday with a lunch break.
Apply skills in current technology, to ensure well-managed workflow. Skillfully orchestrate troubleshooting activities and follow-up of all details to respond to the
May be asked to work overtime hours based on customer or executive meetings/events.
Skills & Qualifications:
Associate degree is preferred or a minimum of four years in an administrative
Impressive style, manner, communication, and collaboration skills to represent as first point of contact at V2X both in person and with professional phone etiquette.
Vested in the interest of the integrity of the
Essential traits: decisiveness, listening, sensitivity, credibility, sense of urgency, professionalism with a sense of humor.
Understanding priorities and flexibility to adjust as needed.
Ability to organize, coordinate, follow up and manage complex
Creative in managing priorities, managing more than one task at a time, and exercising distraction control with judgment and common sense.
Knowledgeable in Microsoft 365 applications, Teams, Adobe technology, and SAP Concur: IFS system invoicing a plus. Able to successfully operate a laptop, copier, and standard office equipment. Ability to type 60-70wpm.
Planning and organizing skills, with the ability to anticipate change and adjust responses accordingly.
Excellent time/project-management
Global Culturally sensitive. Ability to work with diverse cultures and teams, teamwork.
Excellent writing, editing, and verbal communication skills.
Attention to detail in all aspects of the role; high-quality standards and confidentiality.
Work Environment:
Works in a general office environment. This position is not remote.
Office working environment requires a balance of prolonged sitting, extensive keyboard, and computer operation while also assisting with meetings and events, restocking supplies, and moving boxes. Ability to lift 28 pounds.
No Direct Supervisory duties
No Budget responsibilities
This position will be supervised by the Executive Assistant as well as the VP/GM.