Executive Assistant - Finance & Marketing- IN OFFICE
Who we are
Worldwide Clinical Trials (Worldwide), a leading global contract research organization (CRO), works in partnership with biotechnology and pharmaceutical companies to create customized solutions that advance new medications - from discovery to reality.Anchored in our company’s scientific heritage, our dedicated therapeutic focus on cardiovascular, metabolic, neuroscience, oncology, and rare diseases, is applied to develop flexible plans and solve problems quickly for our customers.
Our talented team of 3,000+ professionals spans 60+ countries. We are united in cause with our customers to improve the lives of patients through new and innovative therapies.
Why Worldwide
We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed.We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!
What the Executive Assistant does
The Executive Assistant is responsible for meeting all the needs of assigned C-Suite executives, and providing backup administrative and reception support to the office.
What you will do- Provide a high level of customer service to all C-level executives, business associates and external customers.
- Organize travel arrangements and detailed trip itineraries involving flights, hotels and ground transport. This will include domestic and international travel which may require visas.
- Schedule meetings in the U.S and abroad, taking into consideration the time zones involved in meetings with global attendees.
- Be responsible for correspondence, papers, and publications using MS Word, MS PowerPoint and other MS Office applications that have been composed, proofread, and edited.
- Manage of SharePoint calendars, ensuring that events are entered in a timely manner by themselves and colleagues
- Ability to prioritize, organize and be flexible where needed with a high attention to detail.
- Strong interpersonal skills to engage with C-level executives, internal and external customers.
- Ability and enjoyment of working on a wide range of tasks and projects simultaneously.
- Confidence and ability to address and escalate challenging situations in an effective and rapport building manner
- Sound knowledge of MS Office products and an ability to learn and adapt to new technology and systems
- 2-4 years office/business experience working as an executive assistant.
- 5+ years office/business experience.
- Experienced with Microsoft Office applications with ability to generate products that are suitable to internal and external use. Knowledge of Microsoft Teams is a plus.
- Ability to anticipate needs and prioritize as these needs change.
- Excellent critical thinking skills and problem-solving abilities.
- Extensive familiarity with travel planning applications. Knowledge of Concur would be a plus.
Why Worldwide
We love knowing that someone is going to have a better life because of the work we do.
To view our other roles, check out our careers page at www.worldwide.com/careers! For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn .