Administrative Coordinator

This role is crucial in ensuring smooth operations within our organization.

Responsibilities:

• Ensure efficient coordination and support for business development and physician recruitment functions.
• Oversee the maintenance of databases and files, both electronic and manual, related to business development and physician recruitment projects.
• Streamline the process of physician C.V./resume monitoring and tracking.
• Manage the scheduling of physician site visits and meetings for supervisors.
• Maintain up-to-date status of all searches.
• Perform secretarial duties as needed, including but not limited to, copying, correspondence, and typing.
• Handle inbound calls, providing timely and accurate responses to queries.
• Assist with budget processes and calendar management.
• Utilize CRM and other software tools like ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, and About Time in daily tasks.
• Foster business development skills and communication abilities to improve overall team performance.
• Minimum of 2 years of experience working as an Administrative Coordinator or in a similar role within the Healthcare/NHS industry
• Proficiency in ADP - Financial Services for handling financial tasks
• Experience with Banner Ads for promotional purposes
• Familiarity with Cisco Webex Meetings for organizing and conducting virtual meetings
• Ability to use Concur for travel and expense management
• Proficiency in CRM for managing relationships and interactions with customers and potential customers
• Experience with About Time for effective time management
• Comfortable with answering inbound calls and providing excellent customer service
• Knowledge of budget processes to ensure financial efficiency
• Ability to manage calendars, schedule appointments and meetings
• Excellent communication skills, both written and verbal
• Experience in business development within the Healthcare/NHS industry
• Possession of business development skills to help the organization grow and succeed