Sr. Receptionist

We are offering a short term contract employment opportunity for a Sr. Receptionist in New York, New York, United States. This role lies at the heart of our operations, where you will be the face of our company, ensuring a hospitable environment for visitors and assisting with vital administrative tasks.

• Serve as the primary point of contact for visitors, ensuring a warm and detail oriented welcome
• Efficiently manage the reception desk and switchboard operations
• Proactively liaise with partners and attorneys regarding visitor arrivals
• Coordinate and book conference rooms for internal staff using our event management system
• Oversee the ordering and coordination of catering services, communicating effectively with vendors
• Maintain a composed demeanor in a busy environment, managing a high volume of visitors
• Provide administrative support, including maintaining accurate logs and records
• Utilize Microsoft Word, Excel, and Outlook for administrative tasks and communication
• Prioritize tasks effectively to ensure a smooth flow of office functions
• Collaborate within a team environment, wearing multiple hats as required. • Proficiency in customer service to handle queries and concerns with utmost efficiency
• Excellent communication skills for clear and concise interaction with clients and colleagues
• Familiarity with office functions and operations for smooth workflow management
• Proficiency in Microsoft Excel, Word, and Outlook for data management and correspondence
• Knowledge of operational procedures and policy to ensure regulatory compliance
• Ability to handle answering inbound and outbound calls professionally
• Understanding of quality standards to maintain high service standards
• Supervising skills to manage and direct office personnel
• Ability to create and deliver presentations effectively
• Time management skills to prioritize tasks and meet deadlines
• Basic understanding of finance for budget management and invoicing
• Familiarity with hiring processes to assist in recruitment and onboarding
• Experience in scanning and managing documents for record-keeping
• Knowledge of receptionist duties for efficient front desk management
• Ability to liaise with vendors for office supplies and services
• Troubleshooting skills to resolve office equipment issues
• Ability to answer customer queries promptly and professionally
• Ability to work collaboratively with partners for business development
• Experience in scanning documents for digital record-keeping
• Ability to maintain logs for tracking and auditing purposes