Executive Assistant

We are offering a contract to hire employment opportunity for an Executive Assistant in Canton, Massachusetts. This role involves providing administrative support to the President of our HVAC industry company. The position requires a hands-on approach to ensure the smooth operation of our office environment.

Responsibilities:

• Manage and organize the President's calendar and schedule, ensuring effective time management
• Coordinate and facilitate meetings, including arranging logistics and preparing necessary materials
• Handle travel arrangements and itineraries for the President and other team members as needed
• Draft and mail personal checks as required, ensuring accuracy and confidentiality
• Work cross-functionally with different teams within the organization to ensure smooth operations
• Take initiative in planning and executing tasks, demonstrating proactive problem-solving skills
• Prepare for the next day's schedule by debriefing and organizing necessary tasks
• Generate financial reports using Sage Software, ensuring data accuracy and timeliness
• Exhibit strong written and verbal communication skills in all interactions
• Leverage knowledge of the HVAC industry to support company operations and decision-making.
• Proficiency in ADP
• Financial Services and Sage Software
• Experience in CRM (Customer Relationship Management) systems
• Strong communication skills, both written and oral
• Proven ability in calendar management, including scheduling and coordinating meetings
• Experience in managing conference calls and correspondence effectively
• Ability to provide high-level executive support
• Proficient in travel management, including planning and coordination of travel arrangements
• Experience in compiling and presenting annual reports
• Demonstrable skills in handling confidential information with discretion
• Ability to work independently and as part of a team
• Excellent organizational skills with attention to detail
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Ability to multi-task and prioritize tasks efficiently
• Strong problem-solving skills and ability to work under pressure
• Proven track record of meeting deadlines in a fast-paced environment
• Excellent interpersonal skills and ability to interact professionally at all levels
• Bachelor's degree or equivalent experience in a related field.