Administrative Assistant - Robert Half - ref. m21710223

This role will provide you with the opportunity to utilize your skills in a dynamic, fast-paced environment.

Responsibilities:

• Form corporations and LLC’s using client instructions and information, and file these documents with the Department of State.
• Handle requests for documents from the state for companies that have already been formed.
• Order copies of lost Certificates of Incorporation from the state.
• Process orders for "Good Standings" which are documents from the state that validate a company's existence and compliance.
• Support diverse projects for other employees.
• Carry out word processing, filing, and faxing duties.
• Respond to telephone calls and return voicemails.
• Receive and attend to visitors.
• Utilize proficient computer skills including word processing, spreadsheets, presentation software, as well as databases and customer database systems.
• Apply skills in internet research.
• Demonstrate knowledge of ordering office supplies and equipment.
• Manage calendars and schedule appointments.
• Perform other administrative tasks as required.
• Candidates must possess skills in Administrative Assistance and Legal Assistance.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint is required.
• Must have excellent organizational skills and attention to detail.
• Ability to manage multiple tasks simultaneously and meet deadlines under pressure.
• Strong interpersonal and communication skills, both written and verbal.
• Confidentiality and discretion are mandatory as this role deals with sensitive information.
• Proven ability to work independently and as part of a team.
• Knowledge of office management systems and procedures.
• Experience in managing and maintaining schedules and calendars in a detail oriented setting.
• Proven ability to manage high volume workload in a fast-paced environment.
• Must have excellent problem-solving skills.
• Experience in data entry and data management is preferred.
• Ability to provide excellent customer service to internal and external clients.