Accounts payable specialist - logistics

Overview:

Under the supervision of the Accounts Payable Manager, the incumbent will pay invoices in accordance with Finance Department policies and procedures as well as Seminole Hard Rock Support Services internal controls.

Responsibilities:

• Process, with high level of accuracy, emailed logistics invoices by various vendors.
• Interfaces internally with co-workers with strong communication skills for proper invoice coding and approvals.
• Process weekly payment runs to include printing checks, wire transfers, and ACH transactions.
• Assist in the 1099 process.
• Runs and sends out remittances to vendors for payments made.
• Work with the vendors to ensure we are current on our accounts.
• Reconcile AP statements to ensure our accounts do not go on credit hold.
• Communicate with vendors when short pays occur and they question the short pay.
• Assist with GL breakdown of various larger company-wide invoices.
• Exercises analysis, problem-solving, decision-making and prioritization on a daily basis.
• Remains proficient in computerized accounting systems and embraces automation and business processes to drive efficiencies and controls.
• Identifies challenges in processes and assists with pinpointing solutions to increase efficiencies.
• Promotes affirmative public/employee relations, displays a positive demeanor and exhibits exceptional interpersonal skills at all times.
• Ensures that Finance Policy and Procedures are adhered to and observed.
• Maintains a clean, safe, hazard-free work environment within area of responsibility.
• Ability to work independently with little supervision or as part of a team.
• Must adhere to the company Policies and Procedures.
• Performs all other related and compatible duties as assigned.

Qualifications:

• Qualifications
• Two or more years of clerical/office experience
• Strong Microsoft Office skills including Word and Excel
• Experience with 10-key adding machines
• Ability to add, multiply, divide and calculate weighted averages and percentages
• Strong organizational skills and attention to detail
• Personable and ready to offer quality service to staff, vendors and guests
• Ability to read, write and interpret policies, instructions, etc.
• Occasional lifting and moving of items up to 39 pounds
• Good command of the English language with ability to provide internal and external correspondence on the behalf of the Department
• As part of the Seminole Hard Rock Support Services employment process, final candidates will be required to complete a background check. These background checks may include, but are not limited to:
• Criminal Background Check
• Drug Screen

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