Executive Assistant

About Our Client

My client is a top leader in the manufacturing and sales of consumer products with facilities based all around the globe. Achieving several billion dollars in sales a year, my client is continually growing year over year and is now one of the biggest and most successful CPG conglomerates in the world!

• Get along with internal and external customers responding timely and appropriately to meeting and/or information requests
• Work alongside other assistants and facilities team to coordinate logistics for meetings, events, and interviews across business partners and dispersed locations
• Formulate information for internal and external communication - memo, emails, presentations, reports
• Support executive team with internal and external responsibilities activities such as printing presentation materials, scheduling meeting, ordering and handling office supplies
• Manage complex calendars to support Executive and direct reports
• Book and arrange travel, including prioritizing detailed itineraries, Visa processing
• Handles details of highly confidential and critical nature
• Manages and maintains expense reports in a timely and accurate manner
• Reconcile all P-card activity using Concur by providing accurate documentation
• Handle conference room set-up including teleconference meeting set-up for virtual and hybrid team members; coordinating with IT team
• Coordinate functional and team celebrations
• Understand new processes within the business to educate and support teams for their own use
• Prepare reports, collect and analyze information; prepare presentations
• Assist with onboarding and off-boarding team members
• Provide leaders with recommendations and consultation to improve teamwork across the organization
• Assist the executive team members to resolve and prioritize business strategies based on their schedule
• Assist in the preparation of reports, presentations and spreadsheets using software applications (e.g. Excel, Power Point, etc.)

MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

• MUST be local to the Oakland, CA office with the ability to work onsite minimum 4x/week
• 5+ years administrative assistant experience supporting c-suite level executive or experience supporting a CEO and Board of Directors.
• Intermediate to advanced Microsoft Word, SharePoint, and Power Point skills; beginner to intermediate Microsoft Excel skills
• Advanced experience with Outlook email and calendaring program
• Experience in understanding complex business problems and articulating challenges, proposing solutions and working cross-functionally to achieve goals.
• Follow through on projects and commitments with speed and efficiency

• $100,000 - $110,000 base salary range
• Annual bonus target
• Full benefits options + PTO + retirement
• Excellent local office space in Oakland, CA - ONSITE 4x/week minimum
• Huge opportunity to directly support a company President at a multi-billion dollar organization