Executive Assistant

We are offering a permanent employment opportunity for an Executive Assistant in Los Angeles, California. This role involves a myriad of administrative duties in a dynamic work environment.

Responsibilities:

• Assisting the Executive VP and VP with day-to-day operations.
• Managing travel accommodations and itineraries for executives.
• Overseeing the processing of reimbursements for incurred work-related expenses.
• Coordinating and planning events as required.
• Handling catering requests for office meetings and events.
• Ensuring the conference rooms are well-maintained and prepared for meetings.
• Managing the procurement of office supplies as needed.
• Overseeing building maintenance to ensure a conducive work environment.
• Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Minimum of 5 years' experience in an Executive Assistant role or similar position.
• Proficiency in basic office skills, including but not limited to typing, filing, and managing correspondence.
• Excellent written and verbal communication skills.
• Proven ability to manage time efficiently and prioritize tasks.
• Exceptional organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Capable of handling sensitive information with the highest degree of integrity and confidentiality.
• Demonstrated ability to work independently and take initiative.
• Strong problem-solving skills and the ability to make decisions under pressure.
• Experience in managing and coordinating schedules and appointments.
• Ability to work in a fast-paced, dynamic environment.
• Demonstrated ability to build and maintain detail-oriented relationships.
• Bachelor's degree or equivalent experience in a relevant field is preferred5