Property Administrator

We are looking for an organized and detail-oriented Property Administrator to join our client's team and provide administrative support for the day-to-day operations of our property management portfolio. This role is ideal for a proactive individual who thrives in a dynamic environment and is passionate about delivering excellent service to property owners, tenants, and vendors.

Key Responsibilities:

• Administrative Support: Maintain property files, lease documents, and tenant correspondence with accuracy and confidentiality.
• Tenant Relations: Serve as the first point of contact for tenant inquiries and requests, ensuring timely and professional resolution.
• Work Orders: Coordinate and track work orders, maintenance requests, and vendor services, ensuring issues are addressed promptly.
• Lease Management: Assist with lease administration, including preparing renewal documents, tracking expirations, and updating records.
• Financial Coordination: Process invoices, assist with accounts receivable/payable, and support property managers in budget preparation.
• Property Inspections: Coordinate routine inspections and maintain records of findings and follow-up actions.
• Vendor Management: Communicate with contractors and vendors, ensuring services are delivered as per agreements and standards.
• Compliance: Ensure compliance with local regulations and property management policies.
• Reporting: Prepare and distribute regular property and financial reports to stakeholders.
• High school diploma or equivalent; associate or bachelor’s degree in business, real estate, or a related field is preferred.
• 2+ years of experience in property management, real estate, or administrative support.
• Proficiency in property management software (e.g., Yardi, AppFolio) and Microsoft Office Suite.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Customer service-oriented mindset with a problem-solving approach.
• Attention to detail and ability to work both independently and collaboratively.
• Familiarity with basic accounting principles is a plus.