Bilingual Spanish Executive Assistant

This role, based in Miami, offers the chance to showcase your talents in a challenging yet friendly work environment. The position is a long-term contract that could potentially lead to a permanent role.

Day-to-Day Responsibilities:

• Provide high-level administrative assistance to executives and senior leadership.
• Manage executive schedules, arrange meetings, and coordinate appointments.
• Handle travel logistics, including booking flights, hotels, and transportation.
• Create and edit correspondence, presentations, and various reports.
• Screen and prioritize calls, emails, and requests from internal and external contacts.
• Organize and maintain important files and records for senior management.
• Support the preparation and review of key documents and reports.
• Handle confidential matters with professionalism and discretion.
• Act as a key liaison between executives and stakeholders across the company.
• Manage administrative tasks such as processing expense reports and tracking budgets.
• Assist in organizing company meetings, events, and other special projects.
• Conduct research and provide necessary data to assist in executive decision-making.
• Prioritize competing tasks and manage multiple projects efficiently.
• Look for ways to streamline processes and improve office efficiency.
• Assist with ad hoc projects and other administrative support as needed.
• Help maintain a positive and professional image of the executive office.
• Bachelor's degree or equivalent experience is preferred.
• Bilingual in Spanish is a must.
• Experience as an executive assistant or in a similar role.
• Expertise in Microsoft Office Suite and communication tools.
• Strong organizational skills and the ability to prioritize tasks.
• Exceptional attention to detail and accuracy.
• Clear and effective written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Problem-solving and adaptability to fast-paced environments.
• Strong interpersonal skills for working with senior leadership and colleagues.