Administrative Assistant

Essential Job Functions:

The Administrative Assistant is directly responsible to the Regional Managers for all aspects of apartment management and compliance with emphasis on tax-credit properties.

• Greets visitors in a friendly and professional manner.
• Exacting knowledge of assembling and auditing resident files for tax-credit compliance.
• Works with applicants and third parties to verify all sources of income and assets.
• Maintains waiting list of applicants and determines eligibility.
• Forwards all completed income certifications to the Compliance Department in a timely fashion for review and approval.
• Experienced in processing rental payments in OneSite.
• Complete all forms and reports pertaining to income collections accurately and timely.
• Prepare and maintain a list of all delinquent rents.
• Follow up with site staff to solve problems.
• Monitors upcoming resident renewals/re-certifications on a monthly basis.
• Responsible for contacting residents to schedule recertification appointments.
• Works with residents to complete all recertification paperwork timely and accurately.
• Reviews prior year files while preparing recertification in order to verify reasonability and compliance.

• Strong property operations and compliance knowledge with at least 5 years of experience in the tax-credit multifamily industry.
• Knowledge/experience in Tax Credit (LIHTC), HOME, or other affordable housing and HUD programs.
• Proficiency in OneSite Affordable Database software.
• Solid MS Office skills (Word, Outlook, Excel).
• A positive attitude and willingness to be a team player.
• A passion for helping and assisting people.