Executive Assistant | ECS Electrical Cable Supply Ltd. | Richmond, B.C.

The Opportunity: Executive Assistant

ECS is proud to service the Canadian Market through its coast-to-coast locations & Global Markets through its Hub in the Dubai Free Zone. You can learn more about us here: http://www.ecswire.com/en-us/About

ECS is a proud Platinum Member of Canada's Best Managed Companies and is ISO 9001:2015.

The successful candidate will play a vital role in ensuring the smooth operation of the department by executing various administrative tasks with precision and efficiency.

• Hire and retain the most qualified individuals.
• Ensure continuous training for all employees.
• Create a safe, satisfying and rewarding environment for our employees by encouraging initiative, teamwork and pride in the achievement of our business objectives.
• Create consistent, sustainable and profitable growth through customer, vendor and employee relationships built on service excellence, honesty and integrity.
• Develop enhanced customer services throughout advancements.

What You Will Do:

• Actively participate in board meetings ensuring meticulous documentation and minutes are kept capturing critical discussions and decisions.
• Manage and oversee projects including those led by branch managers. Responsibilities include coordination, monitoring progress, and ensuring alignment with the company’s strategic objectives.
• Work closely with different departments to support and lead internal and external projects.
• Address all administrative details to lighten the workload of the Chairman and President.
• Conduct research, compile data, analyze and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Provide general information on directives, activities, and by-laws, and as required, provides explanations or clarifications.
• Schedule or reschedule the Chairman and President’s meetings based on priorities, reminds of meeting dates, and prepares all necessary documents.
• Answer, screen, forward, and make telephone calls and emails.
• Perform research and provide requested information or refer the Chairman and/or President to the appropriate authority.
• Establish and coordinate administrative policies and procedures for officials, committees, and boards of directors.
• Analyze incoming and outgoing memoranda, submissions, and reports and prepare and coordinate the preparation and submission of summary briefs and reports to executives, committees, and boards of directors.
• Prepare agendas and plan for committee, board, and other meetings.
• Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors to discuss issues and assess and recommend various courses of action.
• Consult with departmental and corporate officials and with other organizations and associations on behalf of executives, committees, and boards of directors.

What You Will Need to Succeed:

• Excellent verbal and written communication and people skills.
• One year minimum direct experience as an Executive Assistant in the electrical industry.
• Proficiency with Rubicon, Microsoft Word, Outlook, Excel, and Teams.
• Demonstrate judgement, tact and diplomacy in dealing with internal and external customers.
• A trustworthy individual who can manage highly confidential and sensitive information with the utmost integrity and professionalism.
• An unbiased person who values diversity, inclusion and equality.
• Great to have enthusiasm, a cheerful outlook and the ability to perform as a collaborator.
• Outstanding interpersonal/communication skills, adaptable and with problem-solving capabilities.
• Fluency in English
• Master’s degree is an asset.

What ECS Can Offer:

• Dental Care
• Extended Health Care
• Life Insurance
• RRSP with employer match after one year
• Paid time off
• On-site parking
• Vision Care
• Disability insurance
• Competitive Salary
• Employee Assistance Program
• Market-competitive compensation

Salary Range: $64, 896.00 to $70, 000.00