Receptionist 4

We are offering a short term contract employment opportunity for a Receptionist 4 in Hillsboro, Oregon. The role centers on providing high-level administrative support. The selected candidate will be primarily responsible for conducting research, handling information requests, performing clerical functions, and providing customer service in a supportive work environment.

Responsibilities:

• Greet and guide visitors in the premises.
• Handle the telephone or console switchboard and provide accurate information.
• Receive and dispatch packages through courier services.
• Keep track of visitor logs and/or call records, provide security passes/badges.
• Execute typing, filing, and other clerical duties.
• Manage boardroom scheduling and equipment.
• Provide additional administrative support as required, such as photocopying, binding books, and preparing mailers.
• Maintain confidentiality and organize information effectively.
• Utilize computer applications such as Microsoft Word, Excel, and PowerPoint.
• Demonstrate strong verbal and written communication skills, multi-tasking abilities, and excellent customer service.
• Work independently and manage time effectively. • Proficiency in Customer Service to ensure smooth interactions with clients and visitors
• Solid knowledge of Microsoft Excel for data entry and management
• Ability to carry out Research tasks to support office operations
• Good command of Microsoft Word for document creation and editing
• Familiarity with About Time software for efficient time management
• Experience in Receptionist Duties, including handling calls and scheduling appointments
• Understanding of Security protocols to maintain a safe office environment
• Fast Typing skills for efficient data entry and correspondence
• Experience in Clerical Duties, such as organizing and maintaining files
• Proficiency in Filing systems to ensure organized document management
• Knowledge of Microsoft PowerPoint for presentation creation and editing
• Understanding of Conductivity to manage office communications effectively
• Strong Interpersonal Skills for effective team collaboration
• Ability to operate Photocopy machines for document reproduction
• Excellent Detail Oriented Communication skills for correspondence
• Experience with Courier Services to manage office deliveries efficiently
• Proficiency in Switchboard Operations to handle incoming and outgoing calls
• Ability to manage Visitor logistics, including check-in and check-out procedures
• Familiarity with various Computer Programs to support office operations
• Experience in handling Mailers for effective office communication
• Ability to Direct Visitors to the appropriate office or personnel
• Knowledge of Synopsys software for efficient office operations