[ref. v1961117] Office Manager - Livermore

You will also serve as the main point of contact for IT-related issues and assist the Human Resources manager as needed.

• Oversee the front desk, including mail handling and occasional phone call management
• Act as the primary point of contact for office vendors, including janitorial staff, plant maintenance, copier services, and more
• Manage the procurement of office and shop supplies
• Handle administrative invoices for accounts payable
• Maintain the security access system for the office
• Provide notary services as required
• Coordinate conference or event registrations, airfare, and hotel bookings for staff
• Plan and coordinate special events and meetings
• Manage the inventory of promotional merchandise
• Assist the Human Resources manager in various tasks
• Serve as a liaison between IT consultants and employees, helping to resolve any IT-related issues. • Minimum of 7 years of experience in a similar role as an Office Manager.
• Proficient in Account Reconciliation to ensure accurate financial records.
• Experience with Accounts Payable (AP) and Accounts Receivable (AR) management.
• Skilled in conducting Bank Reconciliations to maintain financial accuracy.
• Solid understanding and experience in Bookkeeping.
• Ability to perform Data Entry tasks efficiently and accurately.
• Proficiency in using Microsoft Excel for data management and analysis.
• Experience with Month End Close procedures to ensure timely and accurate financial reporting.
• Experience in managing Payroll, ensuring all employees are paid accurately and on time.
• Proficiency in using QuickBooks for financial management and reporting.
• Ability to use Adobe Acrobat for document management and modification.
• Proficiency in using Microsoft Outlook for email and calendar management.