Accounting Associate

We are looking for an Accounting Associate to join our team in Bergen County, New Jersey. The successful candidate will play a critical role in managing the invoicing and collections processes of our real estate firm. The role will involve maintaining precise financial records, ensuring timely payments from clients, and serving as the primary point of contact for tenants and clients regarding payment inquiries and issues.

Responsibilities:

• Prepare, issue, and track invoices for rent payments, property services, and other charges to ensure accuracy and timely dispatch to clients.
• Monitor and process incoming payments through various methods and apply these payments to the appropriate accounts using rent collection software.
• Maintain detailed records of all billing transactions and collections activities, reconciling the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Generate and maintain reports on accounts receivable status, including aging reports, collections, and outstanding balances, providing regular updates to management.
• Follow up on overdue accounts and manage the collections process, developing and implementing strategies to reduce overdue accounts and improve collections efficiency.
• Serve as the primary point of contact for tenants and clients regarding payment inquiries and issues, promptly resolving any disputes or concerns related to invoices and payments.
• Build and maintain strong relationships with clients to facilitate timely payments and foster long-term partnerships.
• Identify opportunities for improving the accounts receivable processes and implement approved changes, collaborating with other departments to streamline billing and collections procedures.
• Maintain accurate and up-to-date records of all financial transactions and documentation, ensuring compliance with company policies, procedures, and relevant regulations.
• Assist with audits by providing necessary documentation and information.
• Minimum of 2 years of experience in an accounting or similar role
• Proficiency in Account Reconciliation
• Experience with Accounts Receivable (AR)
• Demonstrated skills in Billing
• Proficiency in Data Entry
• Experience in Invoice Processing
• Proficiency in Microsoft Excel
• Experience with Oracle software
• Skills in QuickBooks
• Knowledge of SAP software
• Bachelor's degree in Accounting, Finance or related field preferred
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Ability to manage multiple tasks and projects simultaneously
• Strong problem-solving skills.