Administrative Assistant – Human Services

Overview:

Working at Moraine Park Technical College is much more than a job. It’s an opportunity to help influence the future of higher education. At MPTC, we are in a unique position to impact our district communities, and we work diligently to hire candidates with aligned values and extensive skillsets to help move the mission of Moraine Park forward.

Position Summary:

Moraine Park Technical College is seeking a full-time Administrative Assistant-Human Services on our Fond du Lac Campus. This position will provide administrative support and technical assistance to the Human Services work teams.

The successful candidate will have an Associate degree in a related field and three years of related work experience, including experience as an administrative assistant.

Join us at Moraine Park Technical College, where we strive to make a positive difference in the lives of our students!

Responsibilities:

• Coordinate the communication of information to the Human Services work team related to monthly work team meetings, implementation of professional model scheduling, and course assignments. Coordinate communication with advisory committees, task forces, and cross-functional teams within Human Services. Identify the appropriate resources/services necessary for referrals related to monthly work team meetings, implementation of professional model scheduling, and course assignments.
• Coordinate with District work teams to prepare and process course setup, adjunct course instruction agreements, and room scheduling associated with course setup for Human Services. Verify and process contract and adjunct payroll records. Analyze enrollment data; make recommendations regarding cancellation and wait lists. Respond to override requests from students, faculty, and registration employees. Communicate requirements and/or additional documentation needed to students and -employees.
• Coordinate with MPTC teams concerning course descriptions, brochures, and catalog updates.
• Utilize software and computer systems including functions such as course outcome summaries, payroll, state reporting, workloads, electronic calendaring, e-mail, and student and class information.
• Initiate and coordinate the book and module order process with Bookstore and publishers. Identify common texts for multiple sections and project quantities, generate orders and obtain and disseminate information and instructor copies to users to ensure an adequate supply of texts and instructor preparedness.
• Coordinate preparation of work team budget, including preparation materials for Associate Dean. Compile and enter budgets. Assist with the facilitation of the budget process. Verify coding and figures on expense vouchers, purchase requisitions, mileage reports, and other district forms. Assist in the coordination of and payment for arrangements related to international travel and insurance.
• Update the adjunct faculty database and create course instruction agreements.
• Coordinate and communicate with Student Services on course cancellations and additions, student issues, student orientation, and other program-related information.
• Maintain records for students enrolled in the Group Dynamics, Multiple Offender, and Traffic Safety programs. Responsible for scheduling and assigning classes, providing support and training to employees, maintaining records, processing forms, and ensuring compliance with college and DOT policies. Attend relevant meetings and training activities, and maintain confidentiality in all program-related tasks.
• Prepare and send completion certificates for Fire Science and EMT courses.

Experience & Qualifications (other than those listed above in position summary):

• Knowledge of accounting methods and procedures.
• Knowledge of common database systems and general software applications, including Microsoft Office 365 (Office Suite, Teams, SharePoint, etc.).
• Excellent written and verbal communication skills to communicate clearly and effectively with end users, colleagues, and management to provide a complete and timely explanation of issues and decisions to ensure customer satisfaction.
• Ability to take initiative, work independently with little supervision and make sound decisions with minimal direction.
• Strong organizational and time management skills, including the ability to prioritize special projects with routine assignments.
• Ability to establish and maintain effective working relationships with internal and external customers. Ability to collaborate and work effectively as part of a team.
• High degree of integrity and professionalism and a demonstrated ability to respect the confidentiality of information and demonstrate critical and systems thinking.
• Demonstrated ability to work effectively with diverse populations by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity.

• Knowledge of the Family Education Rights and Privacy Act (FERPA).
• Experience with budget preparation and tracking.
• Any combination of necessary experience and qualifications which provides desired knowledge, skills, and abilities.

• Ability to travel to College and external partner locations.

Workplace Flexibility: Limited work from home upon approval

Hours/Schedule/Travel: Academic: Monday – Friday, 8:00 a.m. – 4:30 p.m. (37.5 hrs), Summer: Monday - Thursday, 7:30 a.m. - 4:30 p.m. (34 hrs)/Travel to College and external partner locations

Benefits information: Please click here for a summary of our benefits.