Executive Secretaries and Administrative Assistants

We are offering a long-term contract employment opportunity for an Executive Secretary and Administrative Assistant in our Rochester, New York office. This role revolves around providing high-level administrative support in a fast-paced office environment, handling information requests, and performing various clerical functions.

• Prepare and handle correspondence with stakeholders
• Schedule and manage meetings for team members
• Act as immediate supervisor's representative in routine contacts with other executives
• Screen incoming correspondence, delegate to appropriate staff, and ensure timely responses
• Format documents in Word and Excel
• Handle incoming and outgoing mail, including scanning, photocopying, and emailing documents
• Support an internal Personnel Database in Access while maintaining strict confidentiality
• Troubleshoot multiple issues for staff, including IT-related problems
• Prepare reports and handle information requests
• Provide administrative support to team members, including data entry and customer service tasks. • Must possess excellent customer service skills.
• Strong communication abilities are essential.
• Proficiency in data entry is required.
• Familiarity with office functions and administration is necessary.
• Must be proficient in Microsoft Excel and Microsoft Word.
• Experience with databases is essential.
• Knowledge of 'About Time' software is desirable.
• Pricing experience would be advantageous.
• Familiarity with hiring processes is beneficial.
• Scanning skills are required.
• Experience dealing with vendors is valued.
• Ability to troubleshoot problems is necessary.
• Must be adept at handling correspondence.
• Skills in performing clerical duties are essential.
• Experience with financial notes is desirable.
• Knowledge of consumer electronics is a plus.
• Must respect confidentiality and handle sensitive information with discretion.
• Experience with C-Suite executives is beneficial.
• Proficiency in Microsoft Office Suites is required.
• Experience with closing procedures is advantageous.
• Skills in distributing faxes are required.
• Ability to prepare reports is necessary.
• Experience in office administration is essential.
• Must be able to schedule meetings efficiently.