Administrative assistant

Job Description:

No task is too small and no challenge too great. A "can-do" attitude is essential. Prior marketing and/or administrative experience in a professional environment is ideal.

• Manage the schedule
• Set up meetings, conference calls
• Handle administrative duties
• Process travel & entertainment expenses
• Book travel, accommodations, car services
• Create and maintain presentations and other project work as assigned
• Invoice payments
• Book travel, arranging meetings and conference calls, covering phone lines, managing calendars, and coordinating verbal and email requests.
• Assist in the updating of department/artists' calendars, timelines, schedules
• Order, manage, and maintain office supply inventories
• Remote Until the stay at home order is lifted , then onsite
• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
• Ability to interact comfortably and effectively with external partners

Skills:

• Strong administrative, organizational and creative skills
• Strong computer skills are a plus understanding of Microsoft Office and basic audio/video formats is essential
• Strong PowerPoint Skills is a must
• Ability to work under high pressure and speed
• Great social and interpersonal skills
• Ability to keep information highly confidential
• Must be flexible and able to multi-task
• Must have a flexible schedule
• Shift Hours Vary
• May work nights & weekends
• Remote position until the stay at home order is lifted
• Forward thinker
• The ability to take the initiative & can anticipate the next steps ahead.
• Must have a high level of professionalism and can handle confidential and sensitive client data accordingly.
• Excellent Communications skills

Additional:

• Arrange Meetings
• Entertainment Industry
• Executive
• Marketing