Executive Assistant - Robert Half

We are on the search for an Executive Assistant in the Healthcare/NHS industry, situated in NEW YORK, New York, United States. This role offers a long term contract employment opportunity, providing key administrative support to our team.

• Manage and coordinate travel arrangements using Concur.
• Maintain an accurate and efficient system for calendar management.
• Provide support in setting up and managing Cisco Webex Meetings.
• Ensure effective communication within and outside the team.
• Handle and organize conference calls efficiently.
• Draft and manage correspondence effectively.
• Use CRM to maintain accurate customer records.
• Process customer inquiries and resolve them in a timely manner.
• Utilize the Kronos Timekeeping System and ADP - Financial Services for relevant tasks.
• Provide agenda support for meetings and events.
• Minimum of 2 years of experience as an Executive Assistant, preferably within the Healthcare/NHS industry
• Experience with Cisco Webex Meetings, demonstrating ability to coordinate and manage virtual meetings
• Knowledge of Concur, showing ability to handle travel and expense management
• Proficiency in CRM, demonstrating ability to manage customer relationships and databases
• Familiarity with Kronos Timekeeping System, indicating experience with workforce management
• Experience with About Time, signaling capability to manage project time tracking and job costing
• Proven skills in Calendar Management, demonstrating ability to schedule appointments, meetings, and events
• Strong Communication skills, both written and verbal, to interact with executives, staff, and external contacts effectively
• Experience in coordinating Conference Calls, showing ability to handle multiple participants and agendas
• Proficiency in handling Correspondence, indicating ability to manage detail oriented communication via emails, letters, reports, etc.