Accounts Payable Specialist - San Diego

Company Overview:

As part of their growing finance team, they are seeking an experienced Accounts Payable Specialist to support their operations on a contract basis, with a possibility of extension based on performance and business needs.

Position Overview:

The ideal candidate will have a strong background in manufacturing and be comfortable working in a fast-paced, high-volume environment.

Key Responsibilities:

• Invoice Management: Process a high volume of invoices (300+ per week), ensuring proper coding, approvals, and compliance with company policies.
• 3-Way Match Process: Perform 3-way matching of purchase orders, invoices, and receiving reports to ensure accuracy.
• Vendor Communication: Act as the primary point of contact for vendors regarding payment status, discrepancies, and account inquiries, maintaining strong, positive vendor relationships.
• Payment Processing: Prepare and execute weekly check runs, ACH, and wire transfers. Monitor payment schedules to ensure timely disbursements.
• Reconciliation: Reconcile accounts payable transactions, research and resolve any discrepancies, and prepare monthly AP accruals for month-end close.
• Expense Reporting: Review, audit, and process employee expense reports in accordance with company policy, ensuring proper documentation and approvals.
• Financial Reporting: Assist in preparing AP-related reports and data for internal and external audits as needed.
• Process Improvement: Identify and recommend improvements to the AP process to enhance efficiency and reduce manual errors.
• System Utilization: Utilize the company’s ERP system (e.g., SAP, Oracle, or similar) for tracking and processing invoices, payments, and vendor information.

Qualifications:

• Education: Associate’s or bachelor’s degree in accounting, finance, or related field is preferred, though relevant experience will be considered.
• Experience:
• Minimum of 3 years of accounts payable experience, with a preference for candidates who have worked in the manufacturing industry.
• Experience with high-volume AP processing in a fast-paced environment is essential.
• Technical Skills:
• Strong proficiency in ERP systems (e.g., SAP, Oracle, JD Edwards, or similar).
• Advanced Excel skills, including vLookups and pivot tables.
• Experience with 3-way matching and working knowledge of GAAP is preferred.
• Soft Skills:
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills, with the ability to collaborate cross-functionally.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.

About Robert Half:

With more than 345 locations worldwide, Robert Half is dedicated to providing unparalleled service and connecting talent with exceptional opportunities.