Executive Administrator

We are offering a contract to permanent employment opportunity for an Executive Administrator in a CPA firm. As an Executive Administrator, you will play a crucial role in managing administrative tasks, liaising with clients, and ensuring smooth operations within the office.

Responsibilities:

• Oversee administrative tasks to ensure a well-managed and organized office
• Draft and manage contracts, correspondence, and financial transactions
• Assist in the preparation and coordination of executive meetings
• Maintain a high level of professionalism while interacting with clients and colleagues
• Use advanced Microsoft Office skills to create detailed Excel reports and engaging PowerPoint presentations
• Utilize Microsoft Teams, Word, and Outlook proficiently to facilitate effective communication and collaboration
• Exhibit strong attention to detail and organizational skills in all tasks
• Demonstrate a proactive approach and self-motivation in managing multiple tasks to meet deadlines
• Display an engagement and results-orientation in all tasks. • Minimum of 3 years of experience working in a similar role, preferably within a CPA firm or similar industry
• Proficiency in providing administrative oversight, including managing schedules, coordinating meetings, and overseeing office operations
• Demonstrated experience in drafting contracts, ensuring all legal and company requirements are met
• Excellent written communication skills, with a proven track record of drafting detail oriented correspondence
• Strong understanding of financial transactions, with the ability to manage and oversee company finances
• Experience in coordinating and facilitating executive meetings, including preparing agendas and taking minutes
• Strong organizational and multitasking skills, with the ability to prioritize tasks in a fast-paced environment
• Proactive and independent worker, with the ability to identify and resolve issues without supervision
• Proficiency in using Microsoft Office Suite, including Word, Excel, and PowerPoint
• Excellent interpersonal skills, with the ability to communicate effectively with all levels of staff and management.