Inventory Specialty Coordinator Procurement

OVERVIEW:

Rotech provides high quality medical products, services and outstanding customer care through hundreds of locations across 45 states. For additional information, visit our company homepage Rotech.com

JOB INFORMATION:

Job Summary

This position also serves as the lead trainer for purchasing and invoicing processes, as well as communicating with vendors and manufacturers to resolve supply chain issues.

Essential Job Duties and Responsibilities

Duties, responsibilities and activities may change at any time with or without notice.)

• Ability to lead and/or assist with projects as needed
• Adheres to and implements all company policies and procedures
• Collects data and provides regular reports to management and other stakeholders
• Communicates accurate estimated delivery dates to internal stakeholders
• Communicates effectively with team members, management, vendors and other departments both verbally and in writing to ensure questions and concerns are processed in a timely manner
• Complies with applicable laws and regulations
• Database management
• Ensure transaction activity is reconciled between all applicable business systems
• Ensures the accurate and timely receipt, entry and put away of all inventory receipts
• Enters purchase orders into the Warehouse Management System
• Establish relationships with department peers and other departments
• Functions as a lead, guide, and trainer for staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation
• Has complete working knowledge of all procurement responsibilities, and can work all roles unsupervised
• Has responsibility for purchasing and invoicing, and general working knowledge of all other areas
• Integrations and dependencies of the warehouse operations and processes with the Warehouse Management System
• Leads procurement activities for stock and non-stock inventory to support business needs and avoid stock outs and backorders
• Maintain inventory system accuracy between physical and Warehouse Management System (WMS) quantities
• Maintaining a clean, organized, and safe warehouse working environment
• Obtains information from vendors or manufacturers to ensure all products have correct pricing, Units of Measure, part numbers and other relevant data necessary to receive and distribute product
• Performs daily clerical duties, including data entry, answering telephones, and assisting customers
• Performs routine audits of ordering files and metrics to ensure they are meeting Company goals while adhering to Company policy
• Practices safe work habits, ensuring a safe work environment
• Prompt investigation and resolution of all on hand inventory issues, variances, and transaction discrepancies
• Provides information necessary to process invoices for payment to Accounts Payable
• Reconcile stock counts to report data
• Requests and verifies product returns as required following established procedures
• Works as a team to achieve daily warehouse management, accuracy and shipment goals
• Volunteers and performs other duties as required or assigned
• Works well with a team and all coworkers

• None

QUALIFICATIONS:

• Background investigation (company-wide)
• Drug screen (when applicable for the position)
• Valid driver’s license in state of residence with a clean driving record (when applicable for the position)

• High school diploma or GED equivalent, required

• Experience with medical equipment, preferred
• Experience in medical field, distribution and inventory management, preferred
• Inventory background, preferred
• One year of related work experience, preferred
• Medical terminology, preferred

• Accurately perform simple mathematical calculations
• Effectively communicate in English; both oral and written
• Interpret a variety of communications (verbal, non-verbal, written, listening and visual)
• Maintain confidentiality, discretion and caution when handling sensitive information
• Multi-task along with attention to detail
• Self-motivation, organized, time-management and deductive problem solving skills
• Work independently and as part of a team

• Handheld bar code scanner, manipulate the scanner and input the required data
• Operate select functions within the Warehouse Management System
• Utilization of certain material handling equipment
• Email transmission and communication
• Internet navigation and research
• Microsoft applications; Outlook, Word and Excel
• Office equipment; fax machine, copier, printer, phone and computer and/or tablet

• Manipulate pallets of products using a hand truck
• Accessing product using approved safety stairs
• Extensive walking and working on one’s feet for extended periods of time
• Frequent bending, stooping and kneeling
• Frequent twisting, pulling and reaching
• Lifting minimum is 50lbs
• Requires close vision to small print on computer and/or tablet and paperwork
• Requires sitting, walking, standing, talking and listening
• Warehouse and office environment; primarily indoors, but some outdoor work may be required

ROTECH INFORMATION:

• Generous paid time Off and paid holidays
• Overtime pay for non-exempt hourly positions based on business needs
• Commission for Account Executives
• Fixed and variable rate car reimbursement for Area Managers and Account Executives
• Employee discount program
• Employee recognition program
• Bonus and incentive opportunities
• Mileage reimbursement (when applicable for the position)
• Telephone reimbursement (when applicable for the position)
• EAP
• 401k
• Medical, Prescription, Dental and Vision
• HSA and FSA/Dependent Care FSA
• Life Insurance, Disability, Accidental death, Identity protection and Legal services
• Meru Health Mental health and Mercer SmartConnect Medicare programs
• Livongo Diabetes and High Blood Pressure programs
• Healthcare Bluebook and RX Savings solutions programs
• HEPB and TB vaccinations

All positions are posted for a min of 5 days and positions are opened until filled with a qualified applicant, generally no greater than 200 days. We appreciate your interest in Rotech Healthcare Inc.

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees.